EU Packaging Compliance: Complete Your PPWR Declaration of Conformity in 5 Minutes
Your EU buyer is requesting packaging compliance documents. No registration, no cost. Fill in the form and instantly generate a printable Declaration of Conformity — plus a gap checklist of missing technical documents.
Step 1 | Your Role & Company Details
Identify who should sign first. Wrong signatory = document rejected by the buyer's compliance team.
This tool is free to use. You are asked to provide basic company contact information in exchange for access. Packaging material details, product specs, and other document content you fill in are processed in your browser only and are not stored on our servers — they disappear when you close the page. We retain only the contact fields in Step 5 (signatory name, email, company, tax ID, etc.) to record usage and notify you of future regulatory updates. By completing the form and generating a document, you consent to this data collection.
Enter the official English company name. It must match your export documents (L/C, B/L, customs declaration) exactly. Mismatches may cause the buyer's compliance team to request a reissue. Common formats: Company Name Co., Ltd. or Company Name GmbH.
Enter the full English address. Recommended format: number, street, district, postal code, city, country. This address will appear on the declaration and must match your official company documents.
The country from which the packaging is manufactured or exported to the EU.
Your company's tax identification or business registration number. For Taiwan companies, this is the 8-digit Uniform Business Number (UBN) — entering it allows the system to recognise your company on future visits and automatically tally usage count.
The EU-based legal entity responsible for placing the goods on the EU market — typically your European buyer or brand owner. Under PPWR Art. 14, the importer must help ensure packaging compliance when the non-EU manufacturer is unreachable. If unsure, enter your EU buyer's company name and country. Providing this allows us to alert you to packaging regulation changes in that specific country.
Frequently Asked Questions
Key questions to consider before filling in the form
I am a Taiwan-based trading company. Am I considered an "importer" under PPWR? Do I need to register anything in Europe?+
No. You are not an "importer" as defined by PPWR, and you do not need to register anything in Europe.
Under PPWR, "importer" specifically refers to a legal entity established within the EU that places non-EU goods on the EU market (Regulation (EU) 2025/40, Art. 3(13)). Taiwan-based companies do not meet this definition — your European buyer (or their EU agent) is the legally defined importer.
Your obligation is different: you are acting as the "manufacturer" (if you designed or specified the packaging), or as a "supplier" providing supporting documentation at the importer's request. In neither case does PPWR require you to establish any entity in Europe.
I have 5 suppliers, each using their own carton. Do I need to sign 5 separate declarations?+
Essentially yes — each supplier's carton requires its own declaration. But "number of declarations" does not equal "number of sizes".
The rule is: one DoC covers one manufacturer × one packaging structure. If a single supplier uses only one material structure (e.g. all B-flute corrugated board from the same paper mill), different sizes can be combined in a single declaration described as a size range (e.g. "600–1200 mm length, 400–600 mm width").
So: 5 suppliers = minimum 5 declarations. But if one supplier provides 3 different material structures, that supplier alone requires 3 declarations. Count by manufacturer × structure, not by size.
Does having a DoC mean my packaging is fully PPWR compliant?+
Not entirely. PPWR actually imposes two independent sets of obligations — this tool covers only one of them.
① Product compliance documentation (DoC) — this is what this tool generates: proof that your packaging meets PPWR design requirements (recyclability, recycled content, restricted substances, etc.), to be held on file for your EU buyer or market surveillance authorities.
② Extended Producer Responsibility (EPR) — a separate obligation: registering with PRO organisations in each country of sale (e.g. Germany's LUCID system, France's CITEO), periodically reporting packaging volumes used, and paying eco-fees. Each EU member state must be reported to independently.
The two obligations run on separate tracks with separate deadlines. Having a DoC does not mean EPR obligations are fulfilled; completing EPR registration does not mean you have a DoC.
⚠ Also note: the UK is not subject to PPWR. The UK has its own UK EPR regime with different rules. If you ship to the UK as well, that must be handled separately.
Once I complete this form, is my packaging "compliant"?+
This tool generates the Declaration of Conformity document format — one of the required documents under PPWR, but not the entirety of compliance.
PPWR compliance involves two things: (1) having the DoC document; and (2) the content of the declaration being accurate. This tool helps you format the document correctly; the numbers you declare — "85% recyclability", "10% PCR content" — still require genuine technical evidence.
The "Technical Document Gap Checklist" tab lists every item you marked as "Not yet obtained" — that is the documentation you need to obtain from your suppliers before the declaration is valid. Complete the gaps, and the declaration becomes effective.
Trader's Complete Process Guide
Who signs, how many, what to deliver — six steps to clear all declarations for a shipment
How traders handle EU packaging declarations:
Who signs, how many, what to deliver
The goods are the supplier's, the cartons are the supplier's, but you're the exporter. Once PPWR is in force, how does this structure get handled?
Break the shipment down first
The most common misconception is "one container = one declaration". In practice you need to go line by line: however many packaging types are in that container, that's how many declarations you may need — including any pallets and stretch wrap you applied yourself.
For each item: whose carton is it?
The test is not "who exports" — it's "who designed this packaging and whose name is on it". A single trader often has all three situations; each must be handled on its own track.
So how many declarations?
Not by size, not by part number. One DoC covers one packaging type — a stable combination of format, structure, and material composition.
Can combine: same supplier, same flute type and board grade, different sizes only — describe the covered size range in the "Packaging Identification" field.
Must separate: different supplier, even if dimensions are identical — always one declaration per supplier.
Supplier says "What is this? We don't have it"
This is the real problem you'll encounter. Most small and mid-size carton and component suppliers have never heard of this regulation. Try these three levels in order — don't jump straight to level three.
What to deliver to your EU buyer
Your buyer is the legally defined importer (importers must be established within the EU, so that's not you). Their obligation is to confirm the manufacturer has issued a declaration, and to produce it within ten days if requested.
Good news: you don't repeat this for every shipment
Declarations are attached to the packaging type, not the shipment. Once you have Supplier A's carton document, reuse it every time you ship that carton — no need to redo it.
- Round one: go through your active suppliers and collect one declaration per carton type per supplier. 30 suppliers × 2 carton types on average = 60 declarations. This round is hard work — there is no shortcut.
- Ongoing: collect one when a new supplier is added; collect a fresh one when an existing supplier changes board grade, paper mill, or carton structure.
- Key action: agree in writing with suppliers that they must notify you before changing material composition or structure — otherwise you won't find out, and your declaration becomes worthless.
A trader's job isn't "fill in one form" — it's managing a supplier document library.
The real asset is the cross-reference table, not the pile of PDFs.
This time it was packaging regulations. What's next?
Here is what just happened: your EU buyer sent a requirement, and that is when you started researching, digging through old emails, and chasing suppliers for documentation. This time it was PPWR. Next time it will be CBAM. After that, the Digital Product Passport. Every time you wait for the customer to ask before you act, you are always on the back foot — and the other side always holds the initiative.
What Patisco is built to solve: turning your product data, specs, and documents into an asset you own — so when a buyer asks, you can respond the same day.
Build your product data once
Specs, materials, packaging, and certificates in one place. Next time a customer asks, it's a lookup — not a rebuild.
Documents carry forward automatically
Quotation → PI → packing list → commercial invoice: data flows downstream. No re-entry, no mistakes.
Every revision is timestamped
No submission = no timestamp = no way to prove it. Negotiate freely before shipment; have a record when it matters.
Reference Sources
Have questions about something in this tool, or want to verify the text yourself? The sources below are where you can find the official versions. We encourage you to check — if you find anything we have stated incorrectly, please write to us.
- PPWR 正式法規全文（EUR-Lex）：Regulation (EU) 2025/40 on Packaging and Packaging Waste — EUR-Lex
- PPWR 入門解說（Coolset）：EU Packaging and Packaging Waste Regulation (PPWR) Guide
- PPWR 符合性聲明說明（Coolset）：PPWR Declaration of Conformity: A Complete Guide
- PPWR 製造商義務解說（Regsurance）：EU PPWR Packaging Regulation: Obligations for Manufacturers, Importers, and Distributors
- PPWR 實務追蹤（PPWR Connect）：PPWR Connect — Practitioners Hub
Disclaimer
- This service is provided free of charge by Patisco (Xinosys). Its purpose is to help businesses understand and preliminarily organise the document formats required by EU packaging regulations. It does not constitute legal advice, regulatory consulting, or a compliance guarantee.
- Documents generated by this tool are reference templates only. Users must independently assess their applicability and accuracy, and are solely responsible for deciding whether and how to use them.
- Patisco accepts no liability for any legal liability, regulatory penalty, or loss arising from the use of documents generated by this tool in connection with exports, customs clearance, market surveillance, or any other circumstance.
- All factual statements in the document are entered and declared by the user; Patisco does not verify them and does not vouch for their accuracy.
- EU regulatory content and article numbers are subject to revision. For official external documents, please use the version in the Official Journal of the EU (EUR-Lex) as the authoritative source, and consider consulting a qualified advisor.
- For questions or corrections, please write to feedback@patisco.com — we will continue to update this tool.
Personal Data Collection Notice
- Purpose: to provide this free tool service, and to contact you subsequently with regulatory updates and related service information.
- Data collected: company name, contact name, email, phone, tax ID, industry, usage count. Packaging material details, product specs, and other document content you enter are processed in your browser only and are not stored on our servers — they disappear when you close the page.
- Your rights: under applicable data protection law, you may at any time request access, correction, suspension of collection, or deletion of your personal data by writing to privacy@patisco.com.
- Choice: this tool requires the above contact information to generate documents; it cannot be used without providing it. You may write to us at any time to stop communications or delete your data.